Volunteer Opportunities

BOARD OF DIRECTORS/COMMITTEES

Contact Jim Butcher at CVGSPresident@gmail.com if you are interested.

  • Recording Secretary:  (Board Position) The Recording Secretary shall record, maintain, and distribute the minutes of all meetings. After corrections, the minutes are to be filed at the principal office of The Society. The Recording Secretary shall maintain a paper/digital copy of the minutes in a safe manner. The filed minutes shall be available to any member in good standing upon request.  The Recording Secretary is custodian of all official records of business except those specifically assigned to others, including but not limited to, The Society’s copies of the Articles of Incorporation and the Bylaws and all previous editions of the Bylaws.
  • Librarian: (Board Position) The Librarian serves as custodian of The Society’s collection of research media, subject to the Executive Board’s direction and the policies and procedures of the GRB Library. The Librarian also works with the Half and Half Books Committee and the Library Support Committee. The Librarian is responsible for the purchase of designated Memorial books or materials. The Librarian is The Society’s liaison with the GRB Library in matters of The Society’s library holdings.
  • Parliamentarian: (Board Position) Shall attend all the Executive Board meetings, and shall advise the President, Officers, Directors, and Committee Chairs on matters of parliamentary procedure based on Robert’s Rules of Order Newly Revised “Small Board.”  For that reason, knowledge of the Society’s Bylaws, Standing Rules, and Robert’s Rules of Order, Newly Revised “Small Board” are essential. It is also the duty (as inconspicuously as possible) to call the attention of the chair to any error in the proceedings that may affect the rights of any member or may otherwise do harm.
  • Communications Chair:  (Standing Committee) The Communications Chair is responsible for coordinating and disseminating articles and brochures that promote and advance the object of The Society. It is important for the Chair to be pre-advised of events and promotions of The Society. The Chair will work with the Newsletter Editor, Webmaster, Committee Chairs and other organizations and news outlets in order to publish and post pertinent data. The Chair will work with the 1st Vice President in developing a program for fulfilling these responsibilities and proposing an annual budget
  • Historian: (Standing Committee) Responsible for gathering and maintaining a historical record of The Society’s activities, photographing, documenting speakers and recording items of interest presented at the general meetings and special events.  This history is to be placed in a digital history file and scrapbook for retention in The Society’s files in the Library.

LIBRARY HELP

Contact Debra Menager at CVGSLibrarian@gmail.com

  • Book Repair and Preservation

Books and other items in our genealogy library occasionally become damaged through improper use or aging, seriously impacting our ability to continue using them.  References are often quite valuable or difficult to replace.  Proper maintenance, early intervention, and proper repair techniques can prolong our use of these resources.

Key Responsibilities:

  • Identify damaged books through inspection of reference items on shelves.
  • Notate damage information: log information on the location, type of damage, whether temporary repair done, kept on shelf, or removed for repair.
  • Viability assessment of microfilm, microfiche, CDs, and varied e-materials.
  • * Book repair requires knowledge and skills – prior book repairs were performed by a talented volunteer who left before COVID closures. If unable to locate a trained individual, we are considering resources for possible training sessions.

Training and Support Provided:

Book and media viability assessment training will be provided by genealogy librarian and/or experienced genealogy volunteers, as needed.

NOTE: Book Repair training sessions are under consideration if a number of interested members who have either artistic ability/crafting experience are willing to learn these precise skills and volunteer their time and talents.

Qualifications for Book Repair:

  • Experience in book repair

OR training course for those having

  • Crafting/ artistic ability
  • Manual dexterity/ability to use fine motor skills in crafting.
  • Promote Genealogy Library Resources

Volunteers are needed to help library patrons with genealogy research and teach them how to use the available genealogy resources.

Key Responsibilities:  Help patrons locate books and use e-resources including:  Ancestry.com and NEHGS database

  • Assist patrons in using Microfilm/microfiche, the CD computer/collection and other resources.
  • Look through periodicals, newsletters, and genealogy magazines (quarterly or monthly) and notate pertinent information for users.
  • Assist with typing paperwork, completing spreadsheets and keeping up files.

Training and Support:  provided by genealogy librarian and/or experienced genealogy volunteers, as assessed.

  • Assess and Process Donations

Our genealogy library has a substantial collection of reference resources.   It continues to expand through CVGS purchases and generous donations from multiple sources, individual donors and genealogy/lineage groups.

Key Responsibilities:

  • Sort donations into categories.  Determine appropriate location within shelf sections: state, country, other category.
  • Check donations against current holdings.  Determine whether the donation is already in our current holdings.  If it is, assess which is in better physical condition.
  • Process paperwork on donated books.  Fill out forms and log books before they are transferred to library staff which catalogs them into the library system.
  • Update computer spreadsheet after books have been cataloged.  Input and email updated list to CVGS.
  • Shelve new books in appropriate section.

Training and Support:  provided by genealogy librarian and/or experienced genealogy volunteers.

CVGS WEBSITE

Contact Linda at lindacmcgue@gmail.com if you are interested.

  • Editor/Proofreader.  The website is looking for someone to preview newly published pages.  It’s a good way to get a first look at what’s happing in CVGS!  Nothing complex, just typos, obvious goofs.