BOARD OF DIRECTORS/COMMITTEES
Contact Jim Butcher at CVGSPresident@gmail.com if you are interested.
- Corresponding Secretary: The Corresponding Secretary conducts general Society correspondence at the direction of the President. The Corresponding Secretary is responsible to pick up and distribute mail.
- Director of IT: If you know of any member with the technical/managerial background to fulfill the duties as outlined in our Manual of Procedures, please let Jim Butcher, CVGS President know. He can be reached at CVGSPresident@gmail.com. As you are aware, this is a critical position at this time in our planning for future meetings and organizing efforts. We are also trying to find members with technical abilities to support the IT Director.
- Parliamentarian: Shall attend all the Executive Board meetings, and shall advise the President, Officers, Directors, and Committee Chairs on matters of parliamentary procedure based on Robert’s Rules of Order Newly Revised “Small Board.” For that reason, knowledge of the Society’s Bylaws, Standing Rules, and Robert’s Rules of Order, Newly Revised “Small Board” are essential. It is also the duty (as inconspicuously as possible) to call the attention of the chair to any error in the proceedings that may affect the rights of any member or may otherwise do harm.
- Historian: Responsible for gathering and maintaining a historical record of The Society’s activities, photographing, documenting speakers and recording items of interest presented at the general meetings and special events. This history is to be placed in a digital history file and scrapbook for retention in The Society’s files in the Library.
Contact Debra Menager at CVGSLibrarian@gmail.com
- Book Repair and Preservation
Books and other items in our genealogy library occasionally become damaged through improper use or aging, seriously impacting our ability to continue using them. References are often quite valuable or difficult to replace. Proper maintenance, early intervention, and proper repair techniques can prolong our use of these resources.
- Identify damaged books through inspection of reference items on shelves.
- Notate damage information: log information on the location, type of damage, whether temporary repair done, kept on shelf, or removed for repair.
- Viability assessment of microfilm, microfiche, CDs, and varied e-materials.
- * Book repair requires knowledge and skills – prior book repairs were performed by a talented volunteer who left before COVID closures. If unable to locate a trained individual, we are considering resources for possible training sessions.
Training and Support Provided:
Book and media viability assessment training will be provided by genealogy librarian and/or experienced genealogy volunteers, as needed.
NOTE: Book Repair training sessions are under consideration if a number of interested members who have either artistic ability/crafting experience are willing to learn these precise skills and volunteer their time and talents.
Qualifications for Book Repair:
- Experience in book repair
OR training course for those having
- Crafting/ artistic ability
- Manual dexterity/ability to use fine motor skills in crafting.
- Promote Genealogy Library Resources
Volunteers are needed to help library patrons with genealogy research and teach them how to use the available genealogy resources.
Key Responsibilities: Help patrons locate books and use e-resources including: Ancestry.com and NEHGS database
- Assist patrons in using Microfilm/microfiche, the CD computer/collection and other resources.
- Look through periodicals, newsletters, and genealogy magazines (quarterly or monthly) and notate pertinent information for users.
- Assist with typing paperwork, completing spreadsheets and keeping up files.
Training and Support: provided by genealogy librarian and/or experienced genealogy volunteers, as assessed.
- Assess and Process Donations
Our genealogy library has a substantial collection of reference resources. It continues to expand through CVGS purchases and generous donations from multiple sources, individual donors and genealogy/lineage groups.
- Sort donations into categories. Determine appropriate location within shelf sections: state, country, other category.
- Check donations against current holdings. Determine whether the donation is already in our current holdings. If it is, assess which is in better physical condition.
- Process paperwork on donated books. Fill out forms and log books before they are transferred to library staff which catalogs them into the library system.
- Update computer spreadsheet after books have been cataloged. Input and email updated list to CVGS.
- Shelve new books in appropriate section.
Training and Support: provided by genealogy librarian and/or experienced genealogy volunteers.
Contact Linda at firstname.lastname@example.org if you are interested.
- Editor/Proofreader. The website is looking for someone to preview newly published pages. It’s a good way to get a first look at what’s happing in CVGS! Nothing complex, just typos, obvious goofs.